CAMP SITE RULES
Last updated - 1st July 2023
Our rules are in place to help make everyone's stay at JLW a more enjoyable and safer experience of fun, activity and adventure.
Please take time to read these rules before your camp/visit.
Listed below are a few things we respectfully ask you and those in your group to observe during your visit. (Please make your visitors aware)
Duty Wardens are typically on-site by 7pm on Friday evenings. If you would like earlier access to cabins please make a request when booking. Please understand it is not always possible to accommodate early arrival times.
We expect all visitors to observe our policies on; Health and Safety, Environmental, Security and the Scout Associations Child Protection Policy. These are on display at the warden’s cabin and on this website.
In the interests of safety trees are NOT to be climbed.
No animals are to be caught or trapped onsite.
Vehicles carrying heavy tents and food etc. may go up the drive, with the duty warden’s permission, to unload but must stay on the main driveway at all times and then be returned to the car park within 1 hour. Vehicles will not be allowed back up the driveway until you are ready to pack up to leave the site. The barrier is not to be operated by campers except in an emergency.
For the safety of our campers, staff and wildlife and to avoid damage to the track, please observe the 10 mph speed limit and please use hazard lights while driving on the site. If the speed limit is not observed vehicles will not be permitted back to the cabin and camping areas for loading or unloading.
Do not light fires on the grass or on sites without a fire slab. Altar fires are to be used on all sites with no concrete slab. Do not empty altar fires on to the site, there is an ash pit next to the wood pile for emptying altar fires into. Do ensure the ash is cold before emptying. Do Not leave fires burning unattended. We have altar fires and grids available near the wood pile, please return them after use.
Wood with paint, glue, resin or any other treatments must not be burnt on this campsite. Doing so is against the Environment Agency rules and could lead to you being prosecuted.
No pits or holes of any sort are to be dug on the campsite.
Put rubbish in the skip on the car park. Where possible take recyclable items home with you as we can’t currently recycle.
If you bring structures or materials to build structures on site please take them away with you as we reserve the right to charge £100 towards emptying the skip or clearing them from the site.
Do not take short cuts through fences, surrounding properties or other camper’s sites and avoid roped or fenced off areas. Anyone found climbing or damaging the perimeter fence may be asked to leave the campsite.
Do not to enter the Sleeping Shelter area unless you have booked them.
Please leave sites and cabins clean and tidy, as you would expect to find them. E.g. Hearths cleared of ashes and rubbish. Unburnt natural wood stacked neatly by the slab/altar fire, pallet wood returned to the woodpile. Cabins swept and mopped. Fridge/Freezer emptied and cleaned and left ON. Worktops to be cleaned.
PLEASE ENSURE THAT ANY KEYS ENTRUSTED TO YOU HAVE BEEN RETURNED BEFORE YOU LEAVE OR YOU WILL BE CHARGED FOR THE TOTAL COST OF SUPPLYING NEW KEYS and FITTING NEW LOCKS. PLEASE DO NOT TAKE KEYS OFFSITE WITHOUT PERMISSION.
Do not, for any reason, cut trees of any sort. This could be dangerous and there is a tree preservation order on the site. (Damaged trees will be charged for). Fallen branches are all around the site and there is often timber and logs on the woodpile opposite the shower block (watch out for nails). Please return all unused timber and logs to the correct woodpile before you leave the site.
Cycles are not to be ridden on the site for any reason, as they damage the sites and are a danger to other people on the site who cannot hear them coming.
All groups are required to notify the warden before you are ready to leave so that they can check the site and/or cabin(s) with you before you leave site.
All Catering equipment is to be cleaned, dried and ready for inspection by2pm on day of departure.
Catering equipment handed back dirty or not yet dry may lose the deposit.
ALL cabins need to be emptied, cleaned and ready for inspection by 3pm on day of departure.
Dogs are not encouraged on the campsite. However, if they must be brought on the site they must be good tempered and must stay on a lead at all times. The owner is responsible for cleaning up all dog faeces immediately. We reserve the right to ask for the removal of any dog which, in a warden’s opinion, is causing a nuisance in any way.
Please note that all breakage’s and damage must be reported to the warden as soon as possible and will be charged for. If you find any damage on arrival at your site or cabin it is your responsibility to report it to the warden immediately to avoid being blamed and charged.
Please do not pitch any tents until you have checked-in with the warden and agreed on a site. If you do and the site has been booked by someone else, you will be asked to move. Tents are NOT to be pitched on ‘The Green’, the area immediately in front of the Harry Walker cabin. Tents can only be pitched on named camping pitches.
Deposits are required on all cabin and sleeping shelter bookings, the deposit to be paid prior to your booking and by the due date shown on the OSM booking. If you need to rearrange your cabin or sleeping shelter booking, the deposit can be transferred to a new booking if we are informed and acknowledge the change no later than 6 weeks of your booking. If you completely cancel your booking, or are looking to rearrange with less than 6 weeks to your booking then you will lose your deposit.
You must settle up with the warden before leaving site. We prefer payment via cash or cheque whilst onsite, however we will accept BACS payment within 5 working days of your departure. Failure to settle up or provide payment within 5 working days via BACS will result in an invoice being sent with additional admin charges included. Payments by cheque are payable to ‘John’s Lee Wood Campsite’.
We reserve the right to change our prices up or down as required. We would normally look to do this with as much notice as possible, any change to prices are signed off by the campsite trustees before being published.
Any Fire Extinguishers or Fire Blankets used without just cause or damaged in any way will be charged for.
Do not let off Loud Bangers, Flares or Fireworks as this causes problems with our neighbours, the local Gamekeepers and the police.
Electrical appliances are NOT to be used outside of the cabins. Campers and visitors are entirely responsible for the safety and correct use of any appliances that they bring on site and for any damage whatsoever that those appliances may cause.
Generators are NOT permitted on site without the consent of the Head Warden on each separate occasion and must be designed and operated to cause minimum noise on site.
Campers and visitors are NOT to make any alterations or adjustments whatsoever to any of the electrical equipment.
We do NOT hold a licence for TV reception by campers/visitors and therefore the use of reception equipment is NOT permitted. The showing of DVD’s/films is a breach of licensing laws unless YOU buy an MPLC licence. Failure to purchase a licence can render YOU and John’s Lee Wood Campsite liable to prosecution.
When arriving or departing the site, please ensure that parents have been told to park on the car park and walk to your site/cabin after reporting to the Wardens Cabin.
ALL injuries and accidents occurring on site MUST be reported to a Warden as soon as possible, but before leaving site. If the emergency services have been called you MUST inform a warden immediately.
An adult MUST supervise all play activities on site at all times as Johns Lee Wood cannot be held responsible for accidents or injuries to your group members while playing on the site.
All campers and visitors are required to respect a quiet period from midnight to 7am.
Smoking is not permitted in any building including e-cigarettes of any type. E-cigarettes are NOT to be charged in any of the buildings. All cigarette ends must be disposed of responsibly and not littered on the site.
All surrounding properties are private so please do not trespass on our neighbours land or deliberately shine torches directly at the properties. Any group found trespassing or climbing and damaging the perimeter fence may be asked to leave the site and will be charged for any damage caused.
All groups are to hold an Emergency Contact List during their stay, which is emailed out with your booking or available for download here. The detachable camp leader details on the Emergency Contact List must be handed into the Warden within 1 hour of arrival on site. The details held will only be used in the event of an emergency. They will either be returned or shredded when the group checks out with the duty warden.
Hot water is available free of charge in the toilet block.
Cold water taps are available for filling buckets and/or water containers at the toilet/shower block. There are also water taps by Otter and Partridge campsite, however these are removed during winter due to freezing.
Hot showers are available free of charge in the toilet block. The showers operate on a push button and provide 4 minutes of water, if there is an issue with the temperature please let the Warden know.
We reserve the right to amend and update the Terms and Conditions at anytime. All bookings, regardless of date of booking, will be subject to the latest updated version of the Terms and Conditions. Requesting a booking at John’s Lee Wood Campsite is deemed to be acceptance of our rules and our policies.
We hope you have a safe and pleasant visit and we thank you for coming to John’s Lee Wood.